PRIVACY POLICY
As part of the new Data Protection Regulation (GDPR) it is important we make you aware of the following:
• Why and when we collect your information
• How it is stored
• How it is used
• How it is kept secure
The Acting Studio is the data controller and we are responsible for your personal
data.
When do we collect personal data for you and your child?
We may receive your personal data through our website, email, phone number or in paper form in the following scenarios:
• When your child attends a taster session at one of our weekly sessions
• When you book a holiday workshop
• When you purchase tickets to some of our shows
• When you contact us with enquiries
•
What information do we collect?
• We ask for your name, your child’s name and your address.
• Your child’s date of birth, their age, school year and any medical conditions.
• Your phone number and email address.
Why do we collect your personal data?
• The name of you and your child: so that we can address you correctly and also for our class register.
• Your child’s date of birth: so that we can stream your child into the age appropriate class; in the case of an emergency; for costume size guidance.
• Your contact number, email and address: so that when your child is in our care, we are able to contact you; to communicate important class and performance information including invoicing and term dates; to keep you up to date with upcoming workshops and offers; to process ticket orders.
• Your child’s medical details: so that we are able to adapt sessions accordingly if necessary and also to allow us to react appropriately in the case of an emergency.
• Your child’s name, address and medical details: as part of our Child Safeguarding Policy
What Information do we share with Third Parties?
We don’t sell, trade or share any personally identifiable information with third parties unless required by law in the case of our performers under the age of 16.
Review and monitoring of policy: Reviewed annually or in instances of legislative change Last update: August 2021
How do we protect your information?
• Your electronic data is stored on one work laptop which has password protection
• Your child’s name is listed on a paper class register. In the absence of the Artistic Director Victoria Donovan at the session, your emergency contact number may be listed on the class register so that in an emergency; the class teacher may contact you. The class register is destroyed safely after every session and is only seen by the class teacher.
• It is necessary to share some information with our class teachers e.g name, age, contact number, medical concerns, exam results. Our class teachers are regularly updated and trained on our privacy policy and are committed to protecting your data.
• Your enrolment forms are secured in a three lock filing cabinet at the business address.
• Once your child has left the youth theatre, we will delete your details.
• Hard copies of your contact details are shredded.
Access to your personal information
It is very important that the information we hold about you is accurate and up to date. Please let us know of any changes.
You are entitled to view, amend, or delete the personal information that we hold. Email details to : Victoria@theactingstudio.co.uk
Finally if you have any concerns about the way we are collecting or using your personal data, or you wish to discuss anything in this privacy notice, please contact Artistic Director Victoria Donovan at Victoria@theactingstudio.co.uk
SAFEGUARDING POLICY-CHILD PROTECTION
“The welfare of the child is paramount”
1989 Children’s Act
The Acting Studio is committed to safeguarding the well being of its participants. To help us do this effectively we have implemented Child Protection and Health & Safety policies which are designed to protect members of our company as well as our staff and volunteers.
CHILD PROTECTION POLICY STATEMENT
The Acting Studio is committed to creating and maintaining the safest possible environment for children and young people in order for them to benefit from and enjoy all the opportunities the company has to offer.
We do this by:
• Recognizing that all children have the right to freedom from abuse.
• Recognizing that the welfare of the child is paramount
• Ensuring no child or group of children must be treated any less favorably than others
• Ensuring that our staff are carefully selected and vetted.
• Ensuring that all staff are aware of the referral procedures at The Acting Studio
• Ensuring staff and volunteers accept responsibility for helping to prevent the abuse of children in
their care.
• Continuing to develop awareness in all staff and volunteers of the need for Safeguarding and their
responsibilities in identifying abuse.
• Responding swiftly and appropriately to all suspicions or allegations of abuse, and providing parents
and children with the opportunity to voice any concerns they may have.
• Informing children and parents of the policy and procedures as appropriate
• Appointing a nominated Safeguarding Officer who will take specific responsibility for child safety and
act as the main point of contact for parents, children and outside agencies.
• Ensuring access to confidential information is restricted to the Safeguarding Officer and/or Director
or the appropriate external authorities.
• Reviewing the effectiveness of our Child Protection Policy annually.
• Referring to all associated policies and procedures which promote children’s safety and welfare eg
with regards to: health and safety, anti-bullying, protection of children online, and photography
• Ensuring that outside agencies are involved as appropriate.
• Ensuring young people know that there are adults at The Acting Studio whom they can
approach if they are worried.
The Acting Studio is committed to providing and maintaining a safe and healthy working environment for all its staff, volunteers, guests, visitors and members while in or working at its premises.
• Children are made aware of the importance of practising each activity safely
• Children are made aware of the importance of listening to instructions
• A member of staff who is first aid trained is always present
• A small first aid pack remains in the building
• Parents are required to fill in a consent form detailing wishes in a medical emergency
• Children are advised to warm up before any strenuous physical exercise
• Children are required to wear sensible footwear and clothing
• Children are made aware of the fire exits in the building
Review and monitoring of policy: Reviewed annually or in instances of legislative change Last update: August 2021
Distribution: To all volunteers and staff; members of the public on request and parents
• Children are aware of what to do in the event of a fire
• Children are advised against lifting each other and making unnecessary physical contact
• Children must refrain from bringing scooters, skateboards etc into the building
• Children are required to report spillages to a staff member
• Children must not bring anything that may be used as a weapon to the class.
• Staff members are expected to check for any hazards before, during and after a session
• Any accidents are to be logged by a member of staff in the accident book.
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